7 Business Writing Tips You Need To know
Business Writing, Before writing any business paper there is many things you need to check like formal or informal language, proper punctuation, your message is short and clear and if your writing is concise.
Here are 7 tips that might help:
Make it short and clear
While writing an email try to limit your sentences to less than six sentences, as lately many people are using smart phones to access their emails so don’t make it hard for them to read and reply to you as soon as they can.
Punctuation saves lives business writing
Put in consideration that the full stop, comma, apostrophe and so on, are really important while writing; it makes it easier for the reader to get your message clear and direct.
Beware of exclamation marks as overusing them reduces their impact. And never use more than one at the end of a sentence.
Formal language vs informal business writing
Writing to a friend is not like writing to your boss! Avoid using slang and informal ways. Instead of saying ”Ask” say ”Inquire”, instead of ”sorry” say ”apologize”. Give it a quick search on google for the formal form of a word if you are ever in doubt.
Avoid jargon or big expressions.
One of the most annoying things a reader could ever get is when they have to translate each and every single word in a sentence. People appreciate a clear precised message than a complicated big one.
Prepositions weaken writing
Overusing prepositions will make your message look weak, try avoiding too many prepositions on your writing. In case of using phrasal verbs (a verb followed by a preposition) you can always try to replace the whole verb with a simpler one.
Pay attention to names, titles, and genders.
Make sure you know the gender of the person you are writing to before typing Mrs, Ms, or Mr as some names are a bit confusing, in this case try to use a gender neutral language not to put yourself in trouble.
Write once, Check twice
From now on start revising your emails, letters, memos or anything you are sending professionally, your mind can be tricky sometimes and disregard the errors you had made.